Questions to the Clerk and Master & Wardens of the Livery Companies of The City of London (and elsewhere)

• How safe are your unique and valuable “Heritage” documents – Royal Charter(s), original minutes and records, items that cannot be produced again?
• How protected is your more recent electronic data?
• How can your Members access your data – with different security levels dependant on the confidentiality of each item?
• How easy is it for your Clerk to search for answers to obscure questions?
• Can you guarantee to your successors that you have looked after and protected your Company’s most valuable asset – its knowledge and information?

SDS City of London has provided the Worshipful Company of Marketors with solutions to these questions which we would like to share with you.

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Question: When do most people take action to secure their data and assets ? Answer: After an incident has occurred rather than before!

Digitising records, especially historical and precious ones not only is the sensible and correct option – it is also a pragmatic one too.

There is a very strong business case for taking action to digitise and secure data, both precious and current working material.

 • How many filing cabinets are taking up acres of precious space across the city of London and beyond ?        Space has a real value – especially in London

• How many hours work are wasted searching for a single document within a file, within a box of records inside a dusty cupboard?      Wasting time is wasting money

• How many files once retrieved are then misplaced – refiled in the adjoining file – never to be seen again?       A value only realised when it is too late.

• How often do you need to have access to data, but are not in the right place or need it immediatley?        Information at your fingertips. Fully indexed, Fully Searchable

 

“Click on the “Solutions” button above to see some of the Services we have provided to the Drapers’, Haberdashers’, Saddlers’ and Marketors’ Livery Companies.”

Once digitised, the data is easily secured and backed up. It also becomes fast and simple to search and retrieve information. Not only a huge benefit with current records, but a great assistance to research.

Research information and access to historical records can in some cases provide a lucrative income for the owners of that information, if digitized there is no danger of mishandling, theft, or accidents.

New legislation, the GDPR, will make loss or mishandling of Data a very expensive mistake. Digital Data can be simply and efficiently totally secured in a few keystroke with the correct software.

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